Word Processing 101: The Absolute Basics

Word processing software, like Microsoft Word or Google Docs, is one of the most essential digital tools. Whether you're writing an essay for school or a report for work, knowing a few formatting basics can make your documents look clean and professional.

1. Basic Text Formatting

These are the three most common options you'll use to change your text:

• Bold (B): Used to make text heavier and darker. It's great for making headings and important keywords stand out.
• Italics (I): Used to add a soft emphasis or to denote titles of works (like books or movies).
• Underline (U): Traditionally used for emphasis, but in the digital age, it can be confused with a hyperlink. It's usually better to use bold or italics for emphasis instead.

2. Changing Fonts and Size

The default font is usually fine, but sometimes you'll need to change the style or size of your text.

• Font Type: You can change the "font face" (e.g., from Arial to Times New Roman) using the font dropdown menu. For professional documents, it's best to stick to clean, readable fonts.
• Font Size: The size of your text is measured in "points" (pt). A standard size for the main body of a document is 11pt or 12pt. Headings should be larger (e.g., 14pt or 16pt) to create a clear visual structure.

3. Creating Lists

Lists are perfect for organizing information and making it easy for your reader to scan.

• Bulleted List (Unordered): Use this when the order of the items doesn't matter. It creates a list with symbols (like dots or squares) next to each item.
• Numbered List (Ordered): Use this for step-by-step instructions or anytime you need to refer to items by their number. It automatically numbers each item in sequence.

Mastering these simple tools will instantly make your documents look more organized, professional, and easier to read.